Department of Justice

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Notaries public

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The revised Information and Instructions for Yukon Notaries Public booklet is now available. This booklet is intended for use as both a study and practice guide.



Notaries public

Notaries public (notaries) can give notarial certificates of their acts and administer oaths, affirmations, affidavits, and statutory declarations.

The services of a notary public may be needed in many situations; for example, a document used for court cases and other legal proceedings must be sworn or affirmed in order to be admitted as evidence.

Documents to be filed in court can be notarized at a court registry. For other documents, you will need to contact a lawyer or other notary service.

The registrar of notaries enrolls two types of notaries under sections 5 and 16 (government employees) of the Yukon Notaries Act.


Fee schedule and payment information

 Application for enrolment

 $75

 Application for renewal

 $75

 Certificate of commission

 $50

Payments can be made by credit card, debit card, cash, or cheque or money order (made payable to the "Territorial Treasurer") at the Whitehorse court registry. Registry hours are Monday-Friday, 9am-4pm (closed holidays). Retain your receipt as proof of payment.


Enrolment of notaries public under section 5 of the Notaries Act

The Notaries Act allows for Canadian citizens and permanent residents to apply for enrolment as a notary public.

The application fee is $75.

STEP 1: APPLICATION

Applicants are responsible for submitting complete and legible application packages. Incomplete/illegible application packages will not be processed (if the applicant's contact information is legible, one request for application resubmission will be made by the registrar by phone or email). Incomplete/illegible resubmissions will not be processed.

A complete application package consists of the following documents. Unless otherwise noted, please submit original documents.

  1. Proof of Canadian citizenship/permanent residency in the form of a copy of: a Canadian provincial/territorial birth certificate, or a Canadian citizenship certificate, or a permanent resident card.
  2. A completed Notary Public Application form, which includes full contact details (including your postal code), and which properly indicates your citizenship status. 
  3. A Royal Canadian Mounted Police "Release of Results of Criminal Record Check" (Type 1, Name-Based), completed within 3 months prior to the date of application. This can be obtained by visiting an RCMP detachment.
  4. A letter of intent which clearly indicates the applicant's reasons for applying, and the location(s) and area(s) in which the applicant intends to practise.
  5. A letter of character reference.
  6. A formal letter of reference and support from a supervisor, or someone in a senior position at the applicant's place of employment. If this is not relevant to your application, please provide a second letter of character reference instead.
  7. Proof of payment of the application fee in the form of a receipt from the court registry.

It is your responsibility to notify the registrar if your employment status changes at any time during the application process.

Unless otherwise noted on this page, applications will be processed within 2-6 weeks.

STEP 2: EXAMINATION

The registrar will contact applicants to book an exam sitting. The Information and Instructions for Yukon Notaries Public booklet serves as a study guide for the exam.

Exam sittings are one hour in length. Exams must be completed within one hour. Please bring appropriate writing/erasing utensils with you. Personal items including mobile and smart devices may not be taken into the exam. Special arrangements for sitting the exam may be considered in special circumstances (e.g. for applicants living outside of Whitehorse).

Part 1 of the exam is written and is open book. You will be provided with a clean copy of study materials for the purposes of sitting the exam. These materials must be turned in with your completed written exam. 

Part 2 of the exam consists of a series of verbal questions and is not open book.

In order to pass the exam, every question must be answered completely and correctly.

Applicants who write the exam and answer a maximum of one question incorrectly may retake the exam one time after a minimum one-month waiting period.

Applicants who write the exam and answer more than one question incorrectly may re-apply to the program after a minimum three-month waiting period.

STEP 3: OATH OF OFFICE

After passing the examination in the duties of a notary public, applicants take an oath of office before a judge or justice. A judicial assistant will contact successful examinees in order to make arrangements. Please note that the court may have further questions for you regarding your application and knowledge of relevant legislation and best practices.

STEP 4: ENROLMENT

After taking the oath of office, applicants will be enrolled by the registrar as notaries public.

In order to keep the official records current, report any changes in employment and/or contact information during the period that a certificate of commission is held to the registrar within one month of the changes taking place.

STEP 5: CERTIFICATE OF COMMISSION

Upon receiving proof of payment of the certificate fee, the registrar will send you your certificate.

STEP 6: SPECIMEN OF NOTARIAL SEAL AND SIGNATURE

It is considered best practice for notaries to seal any instruments that they sign. Notaries public are responsible for making their own arrangements to acquire a notarial seal.

Notaries may opt to submit a specimen of their notarial seal along with a signature specimen to the registrar. Specimen cards must be completed in person. 

 


Enrolment of notaries public under section 16 of the Notaries Act (government employees)

The Notaries Act allows the Commissioner in Executive Council to appoint employees of the Government of Yukon and the Government of Canada as government notaries.

Government notaries can administer oaths, affirmations, affidavits, declarations, and acknowledgements without fee and only in connection with their employment.

There is no application fee for government notaries.

STEP 1: APPLICATION

Applicants are responsible for submitting complete and legible application packages. Incomplete/illegible application packages will not be processed (if the applicant's contact information is legible, one request for application resubmission will be made by the registrar by phone or email). Incomplete/illegible resubmissions will not be processed.

A complete application package consists of the following documents. Unless otherwise noted, please submit original documents.

  1. A completed Notary Public Application form, which includes full employment contact details (including postal code and internal mail code), and which properly indicates your citizenship status. 
  2. A formal letter of reference and support from the director of your program area or your direct supervisor, which:
    1. Indicates why the appointment is required;
    2. Indicates your official position title;
    3. When relevant, instructs the registrar to revoke any appointments formerly associated with that job title (i.e. naming any previously appointed employees who no longer occupy the position);
    4. Confirms that the program area will ensure that you are trained in the proper administration of oaths, affidavits, affirmations, declarations, and acknowledgements within the scope of your work or, alternately, directs the registrar to formally examine you in the duties of a notary public; and
    5. Confirms that the program area will ensure that you are trained in identifying and appropriately addressing conflicts of interest that may arise.

It is your responsibility to notify the registrar if your employment status changes at any time during the application process.

Applications are typically processed within 2-6 weeks. Please note that appointments under section 15 typically take some time to go through Cabinet (minimum of 2 months).

STEP 2: APPOINTMENT AND OATH OF OFFICE

After receiving notification of your appointment, a judicial assistant will contact you to make arrangements for you to take an oath of office before a judge or justice.

Please note that the court may have further questions for you regarding your application. At a minimum, you should understand and be able to articulate the difference between an oath and an affirmation, and be familiar with sections 131-140 of the Criminal Code of Canada. The Information and Instructions for Yukon Notaries Public booklet may be helpful for further preparation and practice.

Government employees wishing to sit a mock exam for practice purposes may contact the registrar to book an appointment.

Government employees who are already enrolled under section 5 and applying for appointment under section 15 (i.e. enrolment under section 16) will not typically need to take the oath of office a second time.

STEP 3: ENROLMENT AND CERTIFICATE OF ENROLMENT

After taking the oath of office, applicants will be enrolled by the registrar as government notaries.

The registrar will send you your certificate through internal mail. There is no fee for a certificate of enrolment.

Individual government notaries are responsible for notifying the registrar of any changes in employment during the period that an appointment is held, as these appointments must be revoked in a timely manner. You must report changes in employment to the registrar as soon as possible, and no later than 1 month after the changes take place.


Application for renewal of enrolment

Enrolments made in connection with government employment under section 16 of the Notaries Act expire along with the specific employment appointment to which they are attached. Therefore, applications for renewal are not required.

Enrolments made under section 5 of the Notaries Act expire 5 years from the date of commission. These enrolments may be renewed upon application to the registrar. The application for renewal fee is: $75.

STEP 1: APPLICATION

Applications for renewal should be received by the registrar's office at least one month prior to the date of expiration. Notaries are responsible for renewing their appointments before they expire. The registrar's office will not provide renewal notices.

Applicants are responsible for submitting complete and legible application packages. Incomplete/illegible application packages will not be processed (if the applicant's contact information is legible, one request for application resubmission will be made by the registrar by phone or email). Incomplete/illegible resubmissions will not be processed.

A complete application package consists of the following documents. Unless otherwise noted, please submit original documents.

  1. Proof of Canadian citizenship/permanent residency in the form of a copy of: a Canadian provincial/territorial birth certificate, or a Canadian citizenship certificate, or a permanent resident card.
  2. A completed Notary Public Application form, which includes full contact details (including your postal code), and which properly indicates your citizenship status. 
  3. A Royal Canadian Mounted Police "Release of Results of Criminal Record Check" (Type 1, Name-Based), completed within 3 months prior to the date of application. This can be obtained by visiting an RCMP detachment.
  4. A letter of intent which clearly indicates the applicant's reasons for applying for renewal of enrolment, and the location(s) and area(s) in which the applicant intends to practise.
  5. A letter of character reference.
  6. A formal letter of reference and support from a supervisor, or someone in a senior position at the applicant's place of employment. If this is not relevant to your application, please provide a second letter of character reference instead.
  7. Proof of payment of the application fee in the form of a receipt from the court registry.

It is your responsibility to notify the registrar if your employment status changes at any time during the application process.

Unless otherwise noted on this page, applications will be processed within 2-6 weeks.

STEP 2: EXAMINATION AND RENEWAL OF ENROLMENT

Applicants for renewal of enrolment sit a short version of Part 2 of the examination in the duties of a notary public. This "quiz" is typically conducted by phone, is open book, and takes about 5-10 minutes to complete. Applicants who do not answer every question completely and correctly will be required to sit and pass Part 1 of the exam.

After you pass the exam, the registrar will update the roll of notaries public.

In order to keep the official records current, report any changes in employment and/or contact information during the period that a certificate of commission is held to the registrar within one month of the changes taking place.

STEP 3: CERTIFICATE OF COMMISSION

Upon receiving proof of payment of the certificate fee, the registrar will send you your certificate. 

STEP 4: SPECIMEN OF NOTARIAL SEAL AND SIGNATURE

It is considered best practice for notaries to seal any instruments that they sign. Notaries public are responsible for making their own arrangements to acquire a notarial seal.

Notaries may opt to submit a specimen of their notarial seal along with a signature specimen to the registrar. Specimen cards must be completed in person.

 


Authentication of notarized documents bound for a foreign country, consulate, or embassy

At this time, the registrar of notaries is not able to authenticate notarial signatures or provide certificates of authentication. If you specifically require a certificate of authentication, see the section on lawyers below.

Provided that the necessary documentation is on file, the registrar is able to provide a signed and sealed letter of verification indicating a notary's term of office. Individual notaries should contact the registrar directly for further information and to make appointment bookings.


Lawyers

Lawyers enrolled under the Legal Profession Act may use the title and exercise the power of a notary public in and for the Yukon unless they are disbarred, disqualified, or suspended from practice.

In the case of documents bound for a foreign country, consulate, or embassy, it may be necessary to have a lawyer's signature authenticated. The Law Society of Yukon can issue a certificate of authentication for members acting as notaries. Please note that the Law Society charges a fee for this service.


Lists of active Yukon notaries public

Notary List (notaries enrolled under section 5) - April 28, 2017

Government Notary List (notaries enrolled under section 16) - April 28, 2017



Contact information

Contact the Registrar of Notaries


OFFICE HOURS:
In order to ensure registrar availability, please email or call in advance to book an appointment.
General Law Library hours are: Monday-Friday, 9am-1pm and 2-4pm (closed holidays).

Phone: (867) 667-3086
Toll free (in Yukon): 1-800-661-0408, extension 3086
Fax: (867) 393-6212
Email: notaries.registrar@gov.yk.ca

Location:
Yukon Public Law Library
Andrew A. Philipsen Law Centre
2134 2nd Ave (first floor)
Whitehorse

Mailing Address:
Registrar of Notaries
Yukon Public Law Library (J-3C)
PO Box 2703
Whitehorse, Yukon
Y1A 2C6